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Best practices for creating a Seminar

A step-by-step guide with best practices and advice for creating high-quality, case-based teaching sessions.

🔹 Step 1. Pre-Upload: Prepare Your Case Data 

Before uploading a case:

  • Preview and unselect all unnecessary series or images before uploading.

  • ✂️ Curation options

  • ✅ Aim to upload only essential images or series, keeping the study as small as possible.

Fewer images help:

  • Maintain audience focus

  • Improve upload time and access speeds at all venues 🛜

⚠️ You won’t be able to delete a series or image from your case after starting the upload.

⚠️ Preview and deselect all unwanted series or images before uploading the case data or creating a draft.


🔹 Step 2. Draft Case

When creating your Draft case:

💡 Tip: Adding complete details early will streamline seminar setup.

  • Publish the case to the event group or your private group.
  • 🔧 Optional: After publication, use the Add Study to Case, Edit Case, or Revert to Draft options to include more content or make further adjustments to your case.

🔹 Step 3. Create a Collection - Case Playlist

  • Create a new Collection and add each published case to the collection via case options.

  • Your collection can include your cases posted in other groups as long as:

    • You are the publisher of the case and you have created the collection

      seminar-1

  • Use drag and drop to order your cases in the collection

  • When ready, click Create a Seminar from the collection options at the top.

🔹 Step 4. Curate + Enrich Your New Seminar

Use the ✏️ pencil tool to edit:

  • Modify the Seminar name, Case titles, Diagnosis, and Clinical Detail fields (optional)

  • Hide or unhide cases and slides not needed, and hide the Diagnosis fields.

  • For each case or slide , you can add single-select or multiple-choice questions and Polls using the Questions button.

    seminar slide

  • Adding Slides to a Seminar

    1. Prepare your slides in PowerPoint, Google Slides, or another application.

    2. Export them as JPEG, PNG, or PDF.

    3. Upload the exported slides to the seminar via Add slide

      • Use this for title pages, learning objectives, or case summaries after the DICOM images.

    💡 Tip: Invest in high-quality slides—they can be reused in future seminars, saving time and effort.

🔹 Step 5. Final Review and Share

  • Review the seminar from start to finish before presenting it. 

  • Check that cases, slides, and text fields not meant for the audience to see at launch are hidden.

  • Check that all questions have all answer options completed.

  • Click Share, and set access start/end dates, + Add a password.seminar share

  • Tip: Use a URL shortener or hyperlink to tidy the long link (optional)

  • Present the seminar to reveal answers and control hidden fields.
  • To lock or renew access, see here 

♻️ Step 6. Reuse, Copy and Maintain

my seminars

  • All of your seminars appear in the My Seminars (Beta) menu

You can duplicate, edit, and reshare seminars for future sessions. Duplicating a seminar will clear polls and questions.

seminar-2

 

Create Multiple Seminars from the original Collection
Create as many seminar variations as you wish via the original collection or using the duplicate button. 

📝 Additional Tips

  • Editing Cases Within Seminars
    Changes made inside a seminar will not affect the original published case — ideal for adapting the same case to different audience levels.
  • The default viewer layout of the original case will be applied and cannot be modified for a seminar case.

🔒 Locking Access to an audience link
To restrict audience access to your shared seminar at any time:

Share the seminar again - changing the password, and/or defining new access dates.

💡 Tip: To practice or preview the audience view, open the shared link in an incognito/private tab (Companion Mode).